In-person presentation
Each presenter is allocated a slot of 20 minutes for the presentation. If a presenter wants to allow questions but no discussion time is planned for the session, then the presenter should allocate for questions about 5 minutes out of the 20 minutes slot allocated to him.
Presentation instructions for the rooms E. Fitzgerald, S. Bechet and M. David:
Session secretaries will be assigned to each meeting room. Please arrive in the conference room 30 minutes prior to the start of your session. Please bring your USB device to the meeting room and the session secretaries will assist to upload your presentation on the laptop. There will not be an option to use your own device.
Presentation instructions for the Auditorium:
All presentations must be submitted in advance. It is therefore mandatory that all presenters upload their presentation files through the ConfTool Online system no later than 14 October.
How to upload your presentation:
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Log in to your ConfTool profile
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Select Click here to UPLOAD your Files
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Select Upload file
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Upload your presentation file at the 3rd File (PPTX) and click Save Data.
Please ensure that you upload the third file option available in the system. The Consent to Publish form can be removed, as all required forms have already been collected and saved by the IAASS Secretariat.
Audiovisual equipment in meeting rooms:
Windows laptop – installed with Windows 11, Microsoft Office and Adobe PDF reader
LCD projection - 16:9 aspect ratio
Microphone
Audio connection from the laptop
Preparing your presentation:
Make sure your PowerPoint presentation is in 16:9 ratio (1,920 x 1,080 pixels).
Videos must be embedded in PowerPoint.
Presentation file types:
In PowerPoint, save your file as a .pptx. Do not use .ppt, .pps, or other formats, as this will affect your file’s ability to open correctly.
The session secretaries will remove all presentations from the laptops after the conference.
Changes in presenting author:
The submitter is considered the presenting author and is responsible for delivering either the oral presentation if the abstract is accepted. In case the presenting author is unable to attend the IAASS Conference, a substitute presenter may take the presenting author’s place. The new presenter must be listed as co-author on the abstract and must be registered for the Conference.
E-poster presentation
The e-Poster presentation format allows presenters to share their work through a pre-recorded presentation of their slides, accompanied by the presenter’s own recorded narration. In other words, you will record yourself presenting your PowerPoint slides, and participants will watch the recording online. This is not a traditional poster presentation, where attendees view a poster and discuss it in person.
Each presentation will be made available on the conference platform, enabling participants to watch the content at their convenience throughout the event.
Presentation Guidelines
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Please upload your paper and recorded presentation via the Conference Online system no later than 6 October.
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Presentations must be submitted as an MP4 video file and should not exceed 20 minutes in length.
